An Invitation to Exhibit

You are invited to exhibit at the 2019 biennial conference of the Association of Lutheran Church Musicians, being held June 24-27 on the campus of Concordia University in Portland, Oregon. Pastors and musicians from Lutheran congregations across the United States and Canada will be in attendance. Over 250 people are already registered, and we anticipate our final numbers to exceed 300. Vendors are invited to exhibit during the first part of the conference, when there will be a special focus on the industry and exhibits. 

Exhibit Schedule
To highlight the exhibitors and increase the number of people viewing exhibits, the conference begins Monday morning (June 24) at 9:00 am with a vendor fair, which will be open to both conference attendees and the greater Portland community. There is a pre-conference event scheduled at that same time, but attendance is limited to 20, so we anticipate that this will be one of the busiest exhibit times in the entire conference. In order to accommodate this early start time, vendors should plan to set up their exhibits on Sunday, June 23. A preliminary schedule is included here. A final schedule will be distributed to vendors approximately one month prior to the start of the conference. 

Sunday, June 23
Vendor set-up 2-8 pm

Monday, June 24
9:00-1:00 – Exhibits open/vendor fair
1:00-3:30 – Exhibits open (reading sessions also scheduled during this time)
3:30-8:00 – Exhibits closed (opening worship, dinner, business meeting)
8:30-10:00 – Exhibits open – desert reception in vendor area

Tuesday, June 25
10:30-5:00 – Exhibits open

Wednesday, June 26
10:30-2:00 – Exhibits open
Exhibits close at 2:15
Exhibit breakdown until 5:00 

Exhibit cost
$350 for first table; $25.00 for each additional table (limit 5 tables). 

Shipping
Shipping instructions will be available by May 1. 

WiFi
WiFi will be available in the exhibit area. There is no additional charge.

Reading sessions
Several multi-publisher reading sessions (choral, organ/piano, handbell) are planned. All exhibiting publishers and advertisers will be invited to participate. J.W. Pepper will be preparing booklets for reading sessions. These booklets will be distributed to all attendees at the Portland event as well as attendees at all one-day events scheduled for the second half of 2019. To be eligible for inclusion in the reading sessions, a commitment to exhibit and/or advertise must be received by March 22, 2019. If you have an interest in participating in the reading sessions, please check the appropriate box on the registration form. Reading session music lists with J.W. Pepper order numbers must be submitted by April 8, 2019 to office@alcm.org for inclusion in the reading books.

Exhibitor Registration
Each registered vendor will receive two complimentary conference registrations. Vendors are expected to be in attendance at their booths during the stated exhibit hours each day. At other times, vendors are welcome to attend conference activities.

When you complete the vendor registration form, you will be asked to let us know which meals you plan to eat with the group. This will help us to get an accurate count and avoid paying for meals that are not used. Available meals: Monday picnic dinner at Concordia; Tuesday lunch at Concordia (during regional meetings); Tuesday dinner at Concordia; and Wednesday dinner at Jewish Center (off campus).

Click here to register. You may pay by credit card at the time you register, or we will be happy to invoice you for the registration fee. Payment must be received by May 15, 2019.

Hotels and On-Campus Housing Options
ALCM has negotiated rates with two hotels for the conference. Bus shuttle service will be available to and from the Concordia University campus. For additional information go to https://alcm.org/2019-portland/lodging/.

Additional Advertising Opportunities
In addition to exhibiting at the Portland conference, we invite you to advertise in the 2019 conference books. Two conference books will be published, one for the Portland conference and a separate book for the one-day events scheduled for the second half of 2019. All conference book ads will be included in both conference books. Total registration is anticipated to be approximately 700-800. Additional information, specs, and pricing is available at https://alcm.org/advertising/. To reserve a space in the 2019 conference books, send an email to ads@alcm.org.

If you have any questions or need more information, contact Cheryl Dieter at office@alcm.org or by phone at 800-624-2526.